Use and Subscribe to Your Calendar

Calendar brings bookings, appointments, meeting requests, storefront availability, blocked time, and your own team assignments into one scheduling workspace. It can also provide a private subscription link for another calendar app.

Review scheduled work

Open Calendar and choose Month or 7 days. Move between date ranges to review upcoming work.

Select a booking to open its complete booking workspace. Select an appointment, meeting request, availability range, blocked time, or team assignment to open its calendar details. Draft bookings without a scheduled time will not appear until a date and time are added.

Consecutive meeting choices and storefront start times appear as compact ranges. They remain separate choices when you open the details. Pending team assignments use an Awaiting response treatment; accepted assignments show Confirmed.

The Calendar month view with Add event, Sync calendar, Month, 7 days, Today, and date-navigation controls.View full size

Plan a week around available light

Select 7 days for a timed weekly schedule. The shaded bands show morning and evening golden hour, and the darker lines mark sunrise and sunset.

The seven-day Calendar view with golden-hour shading, sunrise and sunset lines, and the studio-location source.View full size

When your studio address can be verified, the light times use Studio location. If Vignette cannot verify that address, it omits the light cues and links you to studio settings instead of substituting another city. Treat the times as planning guidance and check the shoot’s actual location and conditions.

Reschedule from the calendar

Drag a booking to another day in Month view or to another date and time in the 7-day view. After moving it, open the booking and confirm the date, start time, and duration.

Continue using the booking editor when you also need to change its location, package, price, client information, or connected workflow.

Each kind of event has its own look. Appointments have a solid border, meeting requests have a dashed border, and published storefront times are tan.

Calendar days showing solid Appointment cards, dashed Meeting request choices, and tan Storefront availability times.View full size

Create a direct appointment

The Add event menu with Appointment, Request a meeting, and Storefront availability.View full size

1. Select Add event → Appointment.
2. Add a title, date, start time, and duration.
3. Optionally choose a client, location or meeting link, and private notes.
4. Save the appointment.

The New appointment panel with title, client, date, start time, duration, meeting link, notes, questionnaires, and Create appointment.View full size

Busy times stay visible but cannot be selected, and Vignette checks the schedule again before saving. Open the appointment afterward to edit or remove it, email the details, copy the client link, or use Preview as client. Private notes never appear on the client page.

An appointment's details with the date and time, duration, client, meeting link, internal notes, client link, Send to client, and questionnaires.View full size

Open the … menu beside Send to client to edit, preview, or delete the appointment.

The appointment menu with Edit appointment, Preview email, Preview as client, and Delete appointment.View full size

Request a meeting time

Use a meeting request when the client should choose from several exact options:

1. Select Add event → Request a meeting.
2. Choose the meeting duration, optional buffer after the meeting, and minimum notice.
3. Add one or more dates and select the specific 15-minute start choices to offer.
4. Choose a client with an email address and send the request.

The Request a meeting panel with title, client, duration, buffer after, minimum notice, a calendar, and the chosen start times.View full size

Vignette disables choices that conflict with bookings, appointments, blocked time, active meeting requests, published storefront availability, or relevant team assignments. The client receives a branded, mobile-friendly page that checks availability again when they confirm. Their selection becomes an appointment automatically.

Chosen times are dark. Times that conflict with something else are crossed out and can't be selected. The panel also shows golden hour, sunrise, and sunset for that day.

Start time choices for October 1 with 10:00 AM, 11:00 AM, and 1:00 PM selected and conflicting times crossed out.View full size

The client picks one of your times and selects Confirm time.

The client's Choose a time page for Portrait consultation with October 1 selected, the three offered times, and Confirm time.View full size

Open any proposed time to review the complete request, edit it, resend it, copy its link, or preview the client experience. You can also find active appointments and meeting requests in the related person’s details.

A meeting request showing the duration, client, the three proposed times, a note that it is awaiting the client's response, the client link, and Resend request.View full size

Publish storefront availability

Storefront availability is a set of exact 15-minute start times, not every unblocked moment on your calendar. Manage it from either Calendar or Storefront.

Choose dates and publish each start you want to offer. The public storefront only shows starts that can fit the selected package’s complete duration without a conflict. When a client books, Vignette consumes every overlapping published start.

The Add storefront availability panel with a date chosen and start times selected.View full size

Use questionnaires with calendar events

Appointments and meeting requests have a Questionnaires area. Start with a reusable Planning template or create questions from scratch. You can add the questions while creating the calendar item or edit them later.

An appointment's details with the Questionnaires area and its Use template and Start blank links.View full size

The questions stay private while the parent appointment or meeting request is a draft. Sending the invitation publishes the attached questions and tells the client that a task is waiting.

• A direct appointment shows its questionnaire on the appointment page.
• A meeting request lets the client choose a time first, then shows the questionnaire on the confirmation page.
• The client can save progress and return from the same private link.
• A submitted questionnaire becomes read-only unless you reopen an incomplete response.

Learn about reusable questionnaire templates and booking questionnaires.

Preview and customize calendar emails

Open an appointment or meeting request and select Preview email. Change the subject or add a short personal message, then select Save changes.

The appointment menu with Preview email and Preview as client.View full size

The preview uses the same date, location, studio branding, questionnaire note, and client button as the delivered email. Previewing does not send anything or publish draft questions.

Learn how email previews and saved messages work.

Respond to a team assignment

When another Vignette photographer invites your verified account to a booking team, the assignment appears on your Calendar. Open it to review your role, session timing, rate, estimated compensation, lead photographer, and location, then Accept or Decline while the invitation is pending.

The event never exposes the lead photographer’s client, private booking notes, contracts, payments, or gallery. If the booking has a shared day-of run sheet, the assignment details also provide Open shared run sheet.

On or after the shoot date, the assignment may also provide the action for uploading files to the booking’s temporary RAW handoff.

Learn how to upload or download team files.

Subscribe from another calendar

1. Open Calendar.
2. Select Sync calendar.
3. If calendar sync is not active, select Create subscription link.
4. Choose your calendar provider and complete the subscription steps below.
5. Add the URL as a subscribed calendar, not as a one-time imported file.

The active Calendar sync panel with Google Calendar and Apple Calendar subscription options.View full size

Google Calendar

Use a desktop web browser to add the subscription. Google does not provide the From URL setup flow in its iPhone, iPad, or Android apps.

1. Select Google Calendar in Vignette.
2. Confirm the subscription in the Google Calendar page that opens.
3. If the calendar is not added automatically, copy the private URL from Manage private subscription.
4. In Google Calendar on desktop, select Other calendars → + → From URL, paste the URL, and select Add calendar.

After it is added to your Google account, Vignette appears under Other calendars and can also appear in the Google Calendar mobile app.

Apple Calendar

Select Apple Calendar in Vignette to copy the private subscription URL. Opening an .ics address directly may import a one-time copy, so paste the URL into Apple Calendar's subscription flow instead:

On Mac:

1. Open Apple Calendar and choose File → New Calendar Subscription.

   The File menu in Apple Calendar with New Calendar Subscription selected.View full size

2. Paste the private URL copied from Vignette into Calendar URL, then select Subscribe.

   The Apple Calendar subscription dialog with the Calendar URL field ready for the private Vignette URL.View full size

3. Name the calendar Vignette. Choose iCloud from Location if the calendar should stay available across your Apple devices, choose an Auto-refresh interval, then select OK.

   The Vignette subscription settings in Apple Calendar, including Location and Auto-refresh.View full size

4. Confirm that Vignette appears in the Calendar sidebar and is selected.

   The Vignette subscribed calendar selected in the Apple Calendar sidebar.View full size

On iPhone or iPad, choose Calendars → Add Calendar → Add Subscription Calendar, paste the URL, and continue. Choose iCloud when prompted if the calendar should stay available across your Apple devices.

Outlook or another calendar app

Copy the URL from Manage private subscription and use the app's subscription-by-URL or Internet calendar option. Do not download and import the .ics file as a static calendar.

A subscription lets the other calendar check for future updates to scheduled bookings, appointments, and active assignments linked to your Vignette account. Pending team invitations appear as tentative and accepted assignments as confirmed. The exact refresh timing is controlled by Google Calendar, Apple Calendar, Outlook, or the calendar app you use.

Manage the private subscription

Open Calendar → Sync calendar, then expand Manage private subscription. Use these controls when you need to connect another calendar manually, replace an exposed link, or stop sharing the calendar feed.

The expanded Manage private subscription panel with the private URL and controls to copy, regenerate, or turn off calendar sync.View full size

• Copy URL copies the current .ics feed address. Use it with a calendar app's subscription-by-URL or Internet calendar option.
• Regenerate link replaces the current URL and invalidates the previous one. Use it if the link was posted publicly, added to a shared document, or sent to someone who should no longer have access. Calendars using the old URL will stop receiving updates, so replace their subscriptions with the new URL.
• Turn off sync disables the private feed when you no longer want Vignette bookings available in external calendar apps. Those apps will stop receiving updates, although events they already downloaded may remain until you remove the subscribed calendar. Create a new subscription link before setting up calendar sync again.

Treat the subscription URL like a password: anyone with the complete link may be able to view the booking schedule in the feed. Do not regenerate it simply because an update is delayed; calendar providers control their own refresh timing.

If an update is delayed

First confirm that the change appears in Vignette. If it does, allow time for the other calendar provider to refresh its subscription.

Removing and re-adding the calendar is usually unnecessary and may create duplicate calendars. Check your calendar app’s refresh settings before replacing the subscription.

If the calendar stops updating entirely, confirm that the URL shown in the calendar app matches the current URL under Manage private subscription. Regenerating the link or turning calendar sync off invalidates the previous URL.

Good to know: A subscribed calendar is intended for viewing Vignette bookings, appointments, and team assignments. Continue editing them inside Vignette so connected workflows and privacy rules stay accurate.

What Vignette does behind the scenes

The colored calendar is a planning view, not the final judge of availability. When a client chooses a meeting time or storefront time, Vignette checks the schedule again before it creates anything. If the time was just taken, no half-finished appointment or booking is left behind.

The private calendar subscription is a viewing copy. Google, Apple, or Outlook decides when to ask for updates, which is why a saved change can appear in Vignette before it appears in the other calendar.