Send and Manage Contracts

The Contracts page groups agreements by status so you can see which ones need action.

Use the contract filters

The Contracts page includes these filters:

• All shows every contract.
• Needs Attention groups sent, viewed, and change-requested contracts that may need follow-up.
• Draft shows contracts that have not been sent.
• Sent shows agreements delivered to a client.
• Changes Requested shows agreements a client returned with a revision note.
• Signed shows completed agreements.
• Expired shows agreements whose signing window ended.

An older version that was replaced by a revised contract shows Superseded. It stays in the list as history.

The Contracts workspace with status filters and a draft contract’s available actions.View full size

Select a contract to review the document, client, status, and activity. A contract may show Viewed after the client opens it; find viewed contracts under Needs Attention or All.

Know which actions are available

The actions change with the contract’s status:

• A Draft can be sent, edited, or deleted.
• A Sent or Viewed contract can be resent, edited, or canceled.
• A contract with Changes Requested can be edited, resent, or canceled.
• A Signed contract can be downloaded as a PDF.
• A Canceled contract can be deleted.

Open a contract to find its status-specific actions. Every contract row also includes Duplicate, which creates a separate draft based on the same agreement.

Contract rows showing Resend and Duplicate for a Sent contract, Send and Duplicate for a Draft, and only Duplicate for a Superseded version.View full size

Select a contract to open Contract Details. The buttons match its status.

Contract Details for a draft with Send, Edit, and Delete buttons.View full size

Contract Details for a sent contract with Resend, Edit, and Cancel buttons.View full size

Send a contract

1. Open the draft.
2. Review the client email, document, amounts, dates, and studio details.
3. Save any final changes.
4. Select Send.

Contract Details for a draft with the Send button at the top.View full size

The client receives a private signing link. After a successful send, the contract moves from Draft to Sent.

If a contract won't send

If the Contracts page shows Contract is missing required fields, open the contract with Edit and select Send again. Vignette outlines each missing field in red and explains what it needs.

The message Contract is missing required fields at the top of the Contracts page.View full size

The Delivery Timeline field outlined in red with the message Delivery timeline is required.View full size

What the client sees

The client reviews the agreement on their booking link, types their full name in the Client signature line, and selects Sign contract. They can select Request changes instead.

The Signatures area with the photographer's signature, the client's agreement statement, Sign contract, and Request changes.View full size

Respond to requested changes

Open the contract to read the client’s note. Review the requested change, update the agreement where appropriate, and send the revised version.

The client writes their request in a short note.

The client's Describe the changes you'd like box with Cancel and Submit request buttons.View full size

You'll find the contract under Changes Requested, with the client's note shown in red.

Contract Details showing the Changes Requested status, the client's note, and Edit, Resend, and Cancel buttons.View full size

Do not treat a requested change as a signature. The contract remains incomplete until the client signs the final version.

When you edit a delivered, unsigned contract linked to a full booking, Vignette keeps the delivered version in history and gives you a replacement draft. Review and send the replacement when it is ready. Editing alone does not email it.

After you resend, the new version shows Sent and the earlier version shows Superseded.

Resend, duplicate, or cancel

• Resend emails the signing link to the client again.
• Duplicate creates a new independent draft.
• Cancel stops the active signing workflow.

A duplicated contract named Copy of Jessica Morgan Portraits in Draft status.View full size

Read the confirmation before canceling. A canceled contract is not the same as a canceled booking.

The confirmation Cancel this contract? The signing link will be invalidated, with Go Back and Cancel Contract.View full size

A canceled contract shows Canceled, and Delete is the only action left.

Contract Details for a canceled contract with only the Delete button.View full size

Deleting asks you to confirm because it cannot be undone.

The confirmation Permanently delete this contract? This cannot be undone, with Cancel and Delete.View full size

Download the final contract

After signing, open the contract and download the signed PDF for your records. The signed information and activity remain connected to the contract in Vignette.

The client and photographer signatures with the date signed.View full size

Contract Details for a signed contract with the Signed status and a Download PDF button.View full size

Good to know: Removing or deleting a draft is different from canceling a contract already sent to a client. Use the action that matches the current status.

What Vignette does behind the scenes

Vignette treats a sent contract like a numbered version. A correction creates the next version instead of changing the copy that was already delivered. A signed version is locked.

The signing page records the final document and its activity. It does not expose private booking notes, payment-provider details, or other studio-only information.